Organization Management for Admins #

If you are an organization owner or admin, you can manage your organizations from the My Organizations page. This includes creating organizations, managing members, sending invitations, and configuring settings.

Accessing My Organizations #

Click “My Organizations” from the Menu dropdown in the navigation bar. This option only appears if you have organization management permissions in at least one organization.

Organization Tree View #

Your organizations are displayed in a tree structure showing parent-child relationships. Each organization card shows:

• Organization name and description
• Visibility (public/private)
• Member count
• Action buttons based on your permissions

Creating a New Organization #

1. Click the “Create Organization” button.
2. Enter the organization name (required).
3. Enter an optional description.
4. Choose a parent organization to create a sub-organization (you must be an admin of the parent org), or leave it blank to create a new top-level organization.
5. Set visibility to public or private.
6. Click “Create”.

Sub-organizations are created right away, and you are automatically the owner with full admin permissions.

Top-level organizations need approval from the PrayerConnect team first. After you click Create, the organization appears under Waiting for Approval on the My Organizations page, and you’ll get an email once it has been reviewed. When it’s approved, you become its owner and can start using it. You can have up to 3 organizations waiting for approval at a time. See Requesting an Organization.

Limits: you can create up to 5 organizations per day and own up to 50 active organizations. If you reach a limit, you’ll see a message explaining which one; the daily limit resets after 24 hours.

Editing an Organization #

Click the “Edit” button on any organization you have admin permissions for. You can change:

• Organization name
• Description
• Visibility (public/private)

Viewing Members #

Click the “Members” button to expand the member list for an organization. The list shows:

• Member name and email
• Whether they are the Owner
• Whether their membership is Pending (invitation not yet accepted)
• A “Remove” button for each member (if you have permission)

Members are sorted: owner first, then active members, then pending members, all alphabetically.

Inviting Members #

To invite someone to your organization (requires invite permission — spot 10 >= 5):

1. Expand the member list for the organization.
2. Enter the person’s email address in the invite form.
3. Click “Send Invite”.

The invited person will receive an email with a link to accept or reject the invitation. If they don’t have a PrayerConnect account, they’ll need to register first.

Removing Members #

You can remove members from an organization if you have modify permissions (spot 10 >= 6). Click the “Remove” button next to the member’s name.

Restrictions:

• You cannot remove the organization owner.
• You cannot remove yourself from an organization.
• Unless you are the owner, you can only change or remove members whose organization role is below yours. For example, a member manager cannot remove or demote a full admin.
• Permissions can only be changed for members who have accepted their invitation.

Revoking Invitations #

If you’ve sent an invitation that hasn’t been accepted yet, you can revoke it from the member list. Click “Revoke” next to the pending invite.

Archiving an Organization #

Only the organization owner or a super admin can archive an organization. Click the “Archive” button and confirm.

What happens when an organization is archived:

• All child (sub) organizations are also archived.
• The organization is removed from all user records.
• The organization is removed from all prayer records (prayers fall back to the default PrayerConnect Community).
• The default PrayerConnect Community organization cannot be archived.